Organization: Portland Homeless Family Solutions

Job Title: Human Resources Administrator

Reports to: Chief Operating Officer

Job Specifics: Part Time, 10-15 hours per week  

Compensation: $30-$35 per hour, depending on qualifications  

Benefits: Three weeks (45 hours) of Paid Time Off plus one week (15 hours) of sick time annually. PHFS will contribute an amount equal to 2% of employee's total annual salary into a Simple IRA. Flexible work schedule with a hybrid of remote and onsite work.

Close date:  This position will be filled as soon as possible.

PHFS values diversity in its workforce and is an equal opportunity employer.

We encourage people from diverse backgrounds to apply for this position, including people of color, people with disabilities, immigrants, people with lived experience, members of the LGBTQ+ community, and people with criminal backgrounds.

Overview:

We are looking for a part-time HR Administrator with superb communication and administrative skills.  The HR Administrator will handle all written and verbal employee inquires with utmost confidentiality.  Responsibilities may include but not limited to maintaining personnel records, updating company policies and ensuring they comply with labor laws, corresponding with outside third parties and agencies, onboarding new hires, managing HR documents and juggling various other administrative tasks in a timely manner.

To be a successful HR Administrator you must be able to deal with a variety of personalities and keep calm in tense situations.  A top HR Administrator should be approachable, fair and have good multitasking capabilities.  Ultimately, you should be able to ensure that our HR department supports our employees while conforming to labor laws.

Specific Job Duties:

  • Represent the mission and values of PHFS to the public by modeling and implementing values of equity and inclusion in decision making and daily work

  • Use principles of equity and inclusion

  • Organize and maintain employee records

  • Ensure all disciplinary actions are documented and filed in employee records

  • Prepare HR documents, like employment offers and new hire guidelines

  • Revise company policies ensuring legal compliance

  • Coordinating annual reviews and 360’s.

  • Liaise with external partners, like insurance vendors and ensure legal compliance

  • Acting as the first point of contact for all employees’ queries about HR-related issues

  • Assist in payroll (leaves of absence, sick days, time and attendance approval, payroll register to the payroll agent)

  • Maintaining internal records, which may include preparing, issuing and filing company documentation.

  • Coordinating recruiting (interviewing, screening and recruitment) and new hire activities (onboarding new hires)

The ideal candidate will have the following knowledge, skills, and abilities:

  • Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role

  • An understanding of diversity and inclusion practices which promote equity in human resources

  • Ability to work and meet deadlines

  • Computer literacy (MS Office applications)

  • Excellent organizational skills, with an ability to prioritize important projects

  • Strong verbal and written communication skills.  In addition, good listening skills

  • The ability to keep sensitive information confidential

  • Must be approachable and helpful

  • Strong critical thinking skills

  • Good ethical judgment

To Apply:

Send your resume and cover letter in .pdf format to HR-Hiring@pdxhfs.org with your name and the job title, “Human Resources Administrator” in the subject line.  We do not accept calls, unless you are requesting a reasonable accommodation for a disability. To request a reasonable accommodation, please contact Ron at ron@pdxhfs.org or 503-915-8306.

Applications will be reviewed as they arrive and the position will be filled as soon as possible.